Jefferson County Clerk of Court Office
The Jefferson County Clerk of Court is the state-court records office for Jefferson Combined Court. It is not the same office as the elected Jefferson County Clerk and Recorder. Court records, dockets, probate case files, divorce case files, criminal case files, traffic case files, and court-certified copies are maintained through the Colorado Judicial Branch. The Clerk and Recorder is a county office led by Amanda Gonzalez and handles recording, marriage and civil union licenses, elections, motor vehicle services, passports, liquor-license processing, and Board of County Commissioners clerk duties.
The Jefferson County Clerk of Court Office page is the primary court source for records counter hours, the record request email, court customer-service rules, interpreter contacts, and transcript links.
That source separates court records and research services from the county recording database, which prevents requests from being sent to the wrong office.
Jefferson Combined Court Clerk of Court
100 Jefferson County Parkway
Golden, CO 80401
Records: 720-772-2570
jeffcorecordrequest@judicial.state.co.us
Front counter Monday through Thursday 7:30 a.m. to 4:00 p.m.; Friday 7:30 a.m. to noon
Records counter Monday through Thursday noon to 4:00 p.m.; closed Friday
What Jefferson County Clerk Records Cover
The Clerk of Court handles record access for District Court and County Court case files at Jefferson Combined Court. That includes civil, criminal, domestic relations, probate, juvenile, traffic, small claims, protection order, and appeal records when public access is allowed. The clerk's office also supports records and research requests, copy production, certification, mail requests, customer-service email, and the public records counter.
- Court copies and certified or exemplified court documents.
- Registers of action, dispositions, sentence orders, judgments, decrees, petitions, and orders where public.
- Records research requests submitted by form, email, mail, or in person.
- Drop-box filing intake, with filings not accepted by email.
- Identity checks for suppressed, juvenile, probate, or protected records when required.
The elected Jefferson County Clerk and Recorder is separate. That office records public documents and issues marriage and civil union licenses, while the Clerk of Court keeps case records. Requests for deeds, liens, plats, UCC filings, or marriage licenses should not be sent to the court clerk unless the record is part of a court case.
This split is important for search strategy. A divorce decree, criminal disposition, probate letter, protection order, or civil judgment is a court record. A marriage license, deed, lien, plat, UCC filing, or recorded certificate is a county recording record. The names sound similar, but the request channels, fees, search portals, and certification rules are different. Sending a court request to the recording office can delay a time-sensitive certified-copy need.
Request Certified Jefferson County Court Copies
Certified copies are used when a court document must carry official authentication. Common Jefferson County certified-copy requests include divorce decrees, disposition and sentence orders, probate letters, civil judgments, protection orders, and registers of action. A portal result or docket printout is not the same as a certified record. Use the court record request process when the copy must be filed with an agency, used in another court, or relied on for a legal transaction.
- Identify the case number, case type, filing year, party names, and Jefferson County as the court location. Use docket search first if the case number is unknown.
- Open the Judicial Branch record/document request form and choose the exact document type, such as Divorce Decree, Complaint/Information, Disposition/Sentence Order, Letters, Will, or Register of Action.
- Submit the request online, email jeffcorecordrequest@judicial.state.co.us, mail the request, or appear at the records counter during open hours.
- Pay the copy, certification, search, retrieval, or research charges assessed by the clerk. Suppressed or protected files may require photo ID or a court order.
- Use mail or pickup instructions from the court response. The form says responses are provided within three business days unless there are extenuating circumstances.
Jefferson County Request Form Fields
The Judicial Branch record/document request form collects requester contact details, court case identifiers, party information, and the exact document category. Accurate fields reduce clerk research time. For Jefferson County Clerk of Court records, select Jefferson County as the location and choose the case type that matches the file, such as Divorce, Felony, Misdemeanor, Probate, Civil, Protection Order, Small Claims, or Traffic.
| Field | Required | Notes |
|---|---|---|
| Requester name, business, email, phone, and address | Mostly required or contact-driven | Used for response and delivery. |
| Case Number | Optional | Example format on the form is 2019T999999. |
| Case Type | Unspecified | Options include Divorce, Felony, Juvenile, Misdemeanor, Probate, Protection Order, Small Claims, Traffic, and more. |
| Year case was filed | Optional | Dropdown reaches back through historical years shown on the form. |
| County or location of records | Unspecified | Select Jefferson County when the case was handled at Jefferson Combined Court. |
| Party Information | Yes | Names on the case are required. |
| Document checkboxes | As needed | Family, criminal, civil, probate, and other document categories are listed. |
The form also includes document choices by case group. Family matters include divorce decree, parenting plan, separation agreement, support order, and petition. Criminal matters include complaint or information, disposition or sentence order, protection order, and ticket. Civil matters include order for judgment, transcript of judgment, satisfaction of judgment, and protection order. Probate choices include letters, will, trust, application, petition, closing, claims, and date of death.
Jefferson County Clerk of Court Fees
Court copy and research fees are set through the Colorado Judicial Branch fee list, not by the county recording office. The Clerk of Court can charge page-copy fees, certification fees, name-search fees, off-site retrieval costs, and research or redaction time. Parties and attorneys have a cap for copies in their own cases, while nonparties do not have that same cap.
| Item | Amount |
|---|---|
| Copy per page | $0.25; max $15 for parties and attorneys to their own case; no max for nonparties |
| Transcript of Judgment | $25 |
| Certificate of Satisfaction | $20 |
| Certified copy or exemplified copy | $20 per document |
| Name search | $5 |
| Off-site case-file retrieval | Actual cost of retrieval |
| Research or redaction fee | $30 per hour, assessed in 15-minute increments after the first hour |
Clerk and Recorder Records Search
Some Jefferson County records that people ask for at the Clerk of Court actually belong to the county Clerk and Recorder. The Clerk and Recorder records search page covers marriage, real estate, UCC, liens, deeds, certificates, plats, bonds, declarations, and other recorded documents.
Use that county recording search for recorded instruments, while court case documents remain with the state-court Clerk of Court.
- Court record/document request form for certified court copies, decrees, dispositions, probate letters, and registers of action.
- Jefferson County land records portal for recorded documents and marriage or civil union records.
- Colorado Judicial Branch docket search for hearing and event data before requesting a document.
The manifest includes the Jefferson County land and marriage records portal for this page.
The portal is useful for recorded documents and marriage records, but it is not the source for District Court case files.
The county records search instructions recommend the Real Estate tab, Search Real Estate Index, General Search, and Combined Name Search for recorded-document work. Party names are commonly entered in last-name, first-name format. Those fields do not search court case pleadings or court orders. For case events, use Judicial Branch docket search. For documents, use the court record request form or the Jefferson County records email.
Mail, Email, and Drop Box Rules
Jefferson County court filings may be mailed or left in the atrium drop box, but the court does not accept filings by email. The drop box is available Monday through Friday from 7:30 a.m. to 5:30 p.m. in the main atrium. Filings left before business opens are date-stamped for the previous business day. Incomplete filings, filings without payment, and filings without fee-waiver paperwork are returned. Cash must not be placed in the drop box.
Email is for customer-service inquiries and records requests, not for filing new pleadings. The Clerk of Court front counter is open Monday through Thursday from 7:30 a.m. to 4:00 p.m. and Friday from 7:30 a.m. to noon. The records counter is narrower: Monday through Thursday from noon to 4:00 p.m. and closed on Friday. Collections, jury, interpreter, accessibility, transcript, and virtual courtroom links are posted through Jefferson County's Judicial Branch pages.
Phone service is separate from in-person counter access. The court lists phone hours Monday through Friday from 8:00 a.m. to 4:00 p.m. and says voicemail is usually returned within 24 to 48 business hours unless a message says otherwise.
Note: Use the county Clerk and Recorder for marriage or recorded-document searches, and use the Clerk of Court for court-certified case documents.